Developing a weeding framework for Makerere University Library

Abstract

In academic libraries, weeding is a critical component of collection management; however, it is frequently overlooked. Effective weeding ensures that library collections remain current, relevant, accessible, and responsive to user needs. This project aimed to develop a comprehensive weeding framework for Makerere University Library. Specifically, the study sought to: establish the existing weeding practices (if any) at Makerere University Library; assess whether the current library collection meets the teaching, research, and learning needs of its users; identify challenges associated with the existing collection; and propose an appropriate weeding framework for the library. A case study research design was adopted using a qualitative research approach. Data were collected through interviews, participant observation, and document review. The study population comprised library leadership, section heads, and library staff, with data collection continuing until saturation was achieved. To validate and triangulate the views of key informants, library users were also included in the study using a purposive sampling technique. The major finding revealed that Makerere University Library does not have a formal weeding framework. Additional findings indicated that a significant portion of the collection is outdated, with materials dating back to the 1970s and 1980s. The study further identified inadequate staff awareness of weeding practices, limited budgets, resistance from academic departments to discard obsolete materials, and restrictive disposal procedures under the PPDA Act as key barriers to effective weeding. The study concludes that without a clear policy and systematic framework, weeding cannot be effectively implemented, thereby undermining the relevance and efficiency of the library. It recommends the immediate development and implementation of a formal weeding policy outlining its scope, frequency, responsibilities, and disposal mechanisms in compliance with national regulations. Priority actions should include phased, section-by-section reviews of the collection; disposal and replacement of outdated resources; preservation of historically significant materials; targeted staff training; and active involvement of academic units. The proposed weeding framework provides a scalable and phased roadmap for Makerere University Library and offers a model that can be adapted by other university libraries in Uganda. Its adoption would enhance collection quality, optimize resource utilization, and institutionalize evidence-based collection management practices.